1) Controllers of Personal Information
Any personal information provided to or gathered by Gracie Barra West Kensington Limited is controlled by Gracie Barra West Kensington Limited, whose registered office is at: Gracie Barra West Kensington Limited, 347 North End Road, SW6 1NN. MindBody (our member platform) and Ashbourne (our Direct Debit controller) are third parties that hold some data related to payments and classes, which can be provided to you on request.
2) What Personal Information about Academy users does Gracie Barra West Kensington Limited Gather?
The information we gather from our Academy users helps us to continually improve your experience at Gracie Barra West Kensington. This personal information may include: your name and contact information; date of birth; preferred communication methods; address; bank details and/or credit card details. We also create information that becomes part of the personal information we hold about you, such as your membership number and your usage of the Academy. We may also collect and create details on joint members and other family members, where applicable, including family members under the age of 18.
We also collect the following information:
The term "sensitive information" in this context refers to information related to your health. Whilst we do not generally collect sensitive information unless it is volunteered by you, we do specifically collect health data to the extent that it is required to assess your readiness for physical exercise. We will use health information provided by you exclusively to serve you better and meet your particular needs. By providing the sensitive information to us, you are consenting to our using it in the manner set out in this Policy.
Personal Information from Children
We do not knowingly collect personal information from individuals under 18 years of age without the permission of their parent or guardian. As a parent or legal guardian, please do not to allow your children to submit personal information without your permission.
Photographs for Attendance Card
In the interests of security and the prevention of crime, we may take a digital and print photograph of each member to whom an attendance card is issued. By providing the digital photograph to us, you are consenting to our using it in the manner set out in this Policy.
Contacting us via Website or otherwise
When you use the www.gbwestkensington.com website (“Our Site”) or contact us by post, telephone, fax, email or SMS, we collect, store and use certain personal information that you disclose to us. This includes details such as your name, address, telephone, email and mobile phone number as well as traffic data, location data, web logs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access. If you contact us, we may keep a record of that correspondence.
We use CCTV in our Academy for health and security reasons. If you have any queries in relation to the use of CCTV operating in and around our Academy please contact us.
We also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
3) What do we do with personal information collected from you?
We use personal information to provide the services you request from Gracie Barra West Kensington such as to facilitate: staff administration, administration of your membership at the Academy, facilitate bookings of classes and appointments with our own or third party service providers and other transactions. We may also use the information to: advertise products and services, to process payments and maintain accounts and records, to prevent crime and aid in the prosecution of offenders, and to administer and maintain membership records. In addition, we use this information to improve our platform, prevent or detect fraud or abuses of our website and enable third parties to carry out technical, logistical or other functions on our behalf.
We also use your details to send you newsletters and promotions, and to conduct online surveys or surveys by telephone; prize draws; competitions and other promotions via email, telephone or post. We will also use the information in the course of collecting your membership fees and any other payments that may be due to us from you. If you apply for employment at Gracie Barra West Kensington, we use the personal information you supply to process your job application.
4) What about Cookies?
Cookies are alphanumeric identifiers that we transfer to your computer's hard drive through your web browser to enable our systems to recognize your browser and to automatically collect information from your computer such as your IP address and other details about your computer which are automatically collected by our web server, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
If you do leave cookies turned on, be sure to sign off when you finish using a shared computer.
To estimate our audience size and usage pattern.
To store information about your preferences, and so allow us to customize Our Site according to your individual interests.
To speed up your searches.
To recognise you when you return to Our Site.
5) Does Gracie Barra West Kensington Limited share the Information it receives?
With your consent, other than as set out above, you will receive notice when information about you might go to third parties and you will have an opportunity to choose not to share the information.
6) How Secure is Information about me?
We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.
7) What about Links to other websites?
Our site may include links to other websites. We do not provide any personally identifiable customer information to these advertisers or third-party websites.
8) What Choices do I have?
9) Are Children allowed to use Gracie Barra West Kensington?
If you are under 18, you may use Gracie Barra West Kensington only with the involvement of a parent or guardian.
10) What Rights do I have in relation to my Personal Information?
You have the right to ask us not to process your personal information for marketing purposes by sending an email to email@example.com. The Data Protection Act 1998 (as amended) gives you the right to access personal information held about you. Your right of access can be exercised in accordance with the Act. Any access request will be free.
11) Notices and Revisions
If you have any concern about privacy at Gracie Barra West Kensington, please email us a thorough description and we will try to resolve the issue for you.